Automatic scheduling is the future, and these five reasons show why.
The world is constantly evolving, and the same can be said about the way we work. Technology continues to play a bigger role in every workplace, and the new generation of the workforce expects their employer to go along with that. They expect better working conditions that enhance flexibility, transparency, and freedom. And one way to meet these demands while reaping the benefits for yourself is to implement automated scheduling.
13. September 2022 • 4 minute read
What is Automatic Scheduling?
Automatic scheduling is a process where a scheduling or workforce management system automatically creates your desired work schedule for you based on an algorithm. These systems look at various factors such as staff availability, the hours your staff needs to work, their capabilities, and labor laws to come up with the most optimised work schedule possible. Automatic scheduling is an effective method to create the first draft of the work schedule.
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Five reasons why automated scheduling is the future:
Not only can automated scheduling help employees feel like they have more control over their work-life balance, but it can also save managers lots of time and money. To back up these claims, we compiled five reasons why automated scheduling is the future:
- Automated scheduling is accurate and eliminates the margin for error
- Automated scheduling is efficient - it saves time and money
- Automated scheduling is convenient for both employees and managers
- Automated scheduling promotes a positive work-life balance
- Automated scheduling establishes clear expectations.
1. Automated scheduling is accurate and eliminates the margin for error.
When scheduling manually, there is always the potential for human error. Automatic scheduling limits this by ensuring that your work schedule is created efficiently, but more important, accurately, based on the above-mentioned factors. This ultimately eliminates the need for managers to spend time double-checking the schedule, as they only have to verify the schedule that was automatically created.
What’s more, automated scheduling can help you avoid compliance issues. For example, automated scheduling will ensure that your staff does not work more than the indicated amount of hours, making sure you're not breaking any rules whilst providing a healthy work environment for your staff.
2. Automated scheduling is efficient - it saves time and money.
Creating a work schedule manually is not only time-consuming, but it can also be costly. Automatic scheduling can help you save both time and money by optimizing your work schedule for you. In other words, automated scheduling does all the hard work for you so that you can focus your time on more important tasks.
Moreover, scheduling systems often come with features that help you save even more time and money. For example, Workfeed's scheduling system also automates time tracking and allows employees to request time off directly through the system. This way, you as a manager, are not constantly bombarded with requests and can easily see who is able to work on a given day and time.
Madam Cuba reduced the time spent on scheduling from four days to two hours per month.
Automatic scheduling can lead up to saving 95% of the time spent on scheduling. For instance, Workfeed allowed cocktail bar Madam Cuba to save 30 hours on scheduling related tasks, which resulted in saving $5.500.
3. Automated scheduling is convenient for both employees and managers.
Automatic scheduling is not only convenient for managers, but it is also a great step forward for your workforce. As mentioned earlier, the new generation of the workforce demands more flexibility to maintain a healthy work-life balance and will be comfortable seeking another workplace if you can't provide this. Luckily, automatic scheduling will satisfy the needs of your team. By making sure your staff only has to work when they indicated they're able to, you increase flexibility and allow them to be in control of their work-life balance, which in turns leads to happier employees and lower turnover rates.
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4. Automated scheduling promotes a positive work-life balance.
We just hinted at it already, but automatic scheduling has a positive impact on the work-life balance of your team. What we didn't mention yet is that it also has a positive impact on the work-life balance for you as a manager. After all, a happy workforce is a productive workforce, and this goes for both you as a leader as for your team. By giving yourself more time for what you desire and ensuring that your employees don't have to work more hours than they're available for, you create a healthy work environment for everyone that's part of it.
How Gedulgt keeps their employees satisfied
5. Automated scheduling establishes clear expectations
Automatic scheduling is a great way to make sure that all your team members know what's going on. By informing your team about the way the schedule is created (based on availability and demand for instance) it becomes easier to communicate to your staff why the schedule is as it is. It also shows them there aren't any hidden agendas in terms of the choices made and establishes clear expectations among your team, which ultimately improves communication around the schedule and the workplace.
Automated scheduling is the future of workforce management.
And these five reasons showcase why. Not only is automatic scheduling more efficient, but it also highly convenient for both employees and managers while promoting a positive work-life balance.
Schedule automatically with Workfeed's auto-assign.
A single click on auto-assign creates the ideal schedule for your entire team. Auto-assign takes your employees’ availability and their minimum and maximum hours into account before making sure that no compliance rules are broken. With auto-assign, you get an effective method for getting the first draft of the schedule and you'll always have full control to make changes before publishing the schedule with your team.
Try it yourself
See auto-assign in action.
Automatic scheduling can save you time and money whilst it establishes clear expectations among your staff. It simply offers lots of benefits that you and your team can profit from. And as icing on the cake, you can get started with it today! By creating a free Workfeed
account you can discover if automatic scheduling is something for you.
Berry van Waarden
Head of Marketing