Free Employee Schedule Template

Ditch Excel with a free employee scheduling app.

Looking for a free employee schedule template? We’ve got something much better. Workfeed's free employee scheduling app lets you create and manage schedules faster, easier, and more accurately than any Excel template ever could.

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100% free up to 20 users.

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Trusted by 1500+ businesses

Why choose a free employee scheduling app over an Excel template?

Why choose a free scheduling app over Excel?

Excel templates have long been the go-to tool for employee scheduling. But let’s face it, spreadsheets weren’t built for scheduling. Workfeed was. Here’s why thousands of teams made the switch from Excel to Workfeed’s free employee scheduling software.

Employee Scheduling

Workfeed

Excel

Built for scheduling

Schedule template

Invite your team

Gather employee data

Availability overview

Assign shifts to employees

Time tracking overview

Timesheet export

User-friendly

Employee App

Access to shifts via the app

Real-time updates

Availability sharing

Shift swapping

Access to latest schedule

Notifications of changes

Create free account

Workfeed is free. Seriously.

Workfeed’s free plan includes everything you need to build, share, and manage employee schedules — all from one simple app. No strings attached.

Create schedules faster and easier.

Schedule based on employee availability

Access to the schedule on mobile and desktop

Export hours for payroll with a few clicks

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

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12

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New shifts

Now

You have 5 new shifts in July

Ensure your team has access to everything.

Access to latest schedule at all times

Your employees can swap shifts

Notifications of updates and changes

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

Create free account

Discover what else Workfeed has to offer.

Looking to level up the way you schedule and manage your employees while saving hours every week in the process? Discover how our paid plan can help you.

Save hours on scheduling.

Create several templates and departments

Automatically assign employees to open shifts

Stay on track with sales targets and labor budgets

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

Keep track of working hours and attendance.

Register working hours with the time clock

Keep track of absences and overtime

Process payroll with a few clicks

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

Communicate with your team.

Share company know-how with handbooks

Individual chats and group chats

Improve day-to-day communication with the logbook

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

Daily reflection:

Diana Verde

It was busy between 7:00 pm and 9:00 pm. We had quite a few problems with the payment terminal (again), but fortunately the guests were patient and friendly.

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Integrate your favourite tools.

Export hours directly to your payroll system

Import sales data from your POS system

View table bookings directly in Workfeed

Synchronize your calendar with Workfeed

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

Engage and retain your team.

Give your team a voice with shift surveys

Compare employee performance accross departments

Get insight into employee retention

Thanks to the overview and security Workfeed provides, I can sleep worry-free at night.

Kalle Jensen, Syv Ni 13

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Wed Jul 17, 11:00 - 19:00 as Manager

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Loved by companies across the globe.

Workfeed is used by 1500+ businesses, big and small — here's what they say:

4.8 Based on G2 and Trustpilot

Read customer stories

Andrew Lowe

Diamond Bar Equipment

Workfeed lets us build and manage schedules efficiently, makes adjusting on the fly effortless and allows us to see who shows up and when they do in real time. With each update Workfeed provides, my life gets easier and easier.

Kenneth Christensen

AWC

Workfeed is a really user-friendly system, both for me as an employer and for my employees. It integrates superbly with the systems we use and the customer service is always on point.

Anders Lorenz,

Earnest Eats

Workfeed is extremely helpful and does what it is supposed to do. It's easy for my team, it creates structure and clarity, and it's time-saving. I can only recommend it.

Burak Morali,

Madam Cuba

Not only does Workfeed save me 30 hours a month, it's so simple that my team became instantly familiar with it. We are never going back.

Lars Kjær

Backpackerlife

Workfeed allows us to focus on our core business, shipping orders on time, managing our people, and just growing. It really makes life easier. We probably wouldn't be able to accomplish the same things without Workfeed

Frederik Møller

Tjenerskolen

Workfeed gathers all my events, employees as well as their shifts and hours across the country in one place. And I haven't heard a single complaint from my team. They expect it to work - and it does!

Kirsten Dolman

MOSS. Last Miles Heroes

When we started using Workfeed it pretty much clicked right away.
I used to spend about 5 hours a week managing the schedule, now only 30 minutes, which is just very relaxed.

Emma Hamann

Emma Emma

Just the fact that everything is now on an app is a huge help. The system handles shift changes, so it does not have to come over me all the time, which has saved me a lot of time.

Noah Middelboe,

Smykbar

It’s so easy when everything is gathered in one single app. I say this to other companies that still uses Excel. Stop it. It’s not worth it. Get a scheduling app, it’s easier not only for you but for your employees as well”

FAQ.

What makes Workfeed's free employee scheduling app better than Excel?

The simple answer is that Excel isn't built for employee scheduling, Workfeed is. Compared to any Excel employee scheduling template out there, Workfeed offers a great deal of benefits:

1. The schedule is always up to date
No more emailing PDFs or printing updated copies every time there’s a change. With Workfeed, everyone always sees the latest version of the schedule — in real time.

2. Easier to use
Drag, drop, and you’re done. Workfeed simplifies scheduling with a user-friendly interface that’s designed for the task. No formulas, no formatting, no headaches.

3. Built for employee scheduling
Workfeed isn’t just a blank canvas. It’s a smart system designed specifically to manage shifts, roles, availability, time-off, and everything else that matters when scheduling employees.

4. Better for your team
Your team gets instant access to their schedule on their phone — with automatic notifications, shift reminders, and the ability to swap or offer shifts with a tap. No more "When am I working?" messages.

5. More insight, less guesswork
Need to know if you’re overstaffed? Want to track hours or costs? Workfeed gives you all the insights an Excel template can’t.

Is Workfeed really 100% free?

Yes! Workfeed's Basic plan is 100% free up to 20 users. We do also have paid plans that offer more functionalities and allow you to save a lot of hours and money. You can view our plans, features, and pricing here.

Can I schedule based on my employees' availability?

Yes, Workfeed’s employee scheduling software allows your employees to share when they prefer to work, which shifts they can take, and when they are not available, meaning you do not have to worry about keeping track of who can work and when.

When you need to find a replacement, you do not have to call around to hear each employee if they can work: You already have the full overview of your employees' availability in the Workfeed app.

Do you also have a free excel employee schedule template?

Yes, we do also have a free employee schedule template for Excel. However, we do highly recommend our free employee scheduling software instead as it's more user-friendly and less prone to errors.

Should you prefer to download our Excel schedule template instead, you can download it here.