A timesheet is a way to record the working hours of employees. Companies use timesheets, for example, to record the time of an entire workday, or to record the time spent on tasks, projects or clients. Timesheets are used in a variety of ways, for example, you can keep it daily, weekly or monthly based on your own preferences and salary period.
Back in the days, a timesheet was kept with pen and paper, but today it is also possible to use a digital document like a spreadsheet or dedicated software. Hours worked can be collected by keeping track of work hours manually or by using time clocks. To record times as accurately as possible, using time tracking software is a wise option.
How to use the timesheet calculator Excel template.
Our timesheet calculator Excel template has been put together so that you can use it according to your own preferences. The template consists of 3 tabs: daily timesheet template, weekly timesheet template, and monthly timesheet template. The timesheet template consists of the days with the corresponding date which are automatically adjusted based on the entered start date of the week. In addition to the days and date, the timesheet Excel template contains the following columns: scheduled hours, over/under hours, vacation, sick leave and the total hours.
This is how the timesheet template works. For example, if an employee was scheduled for 8.5 hours on a Monday, you enter this in the 'scheduled hours' cell in the same row as the relevant weekday. It can happen that instead of the scheduled 8.5 hours, the employee actually worked only 8 hours. In this case you can note this in the 'over/under hours' cell by entering the number of hours not worked as a negative number. In the image you can see this example and you can see that -0.5 has been filled in. When overtime has been worked, the number should be entered as a positive number as is the case on Friday and Saturday.
When an employee is on vacation or sick leave you can, as in the example, write the number of scheduled hours as a negative in the corresponding cell. The total number of hours of the working day will automatically be added up in the 'total hours' column. Total hours and salary are automatically calculated and displayed in the rows below the days (the weekly timesheet template is used as example) based on the data entered.
PS. You can easily edit the template based on your own preferences. If you, for example prefer, your timesheet calculator with lunch breaks, you can add an extra column between 'scheduled hours' and 'over/under hours'. This way, the data added for lunch breaks will automatically be included in the formula.
Before downloading your free timesheet template.
You should know that Workfeed is an affordable time tracking system that serves as the perfect alternative to timekeeping in Excel.