Time tracking is an important part of running an organization effectively. Employee time sheets apps enable you to gain valuable insight into client billing, project costs, resource management, payrolls, and much more.
15. June 2022 • 9 minute read
However, according to a survey performed by Harvard Business Review, many employees are not good at tracking time during the day. In fact, 40% of survey participants never tracked the time they spent on reading or writing emails, and many were also unable to record time spent during meetings. This problem can cause loss of valuable insights and opportunities for boosting productivity and improving work processes.
How do you solve this problem? Enter: the employee time sheet app. A timesheet app can help your employees automatically track the time they spend on tasks throughout the day, count billable hours, track PTO, and much more.
There are countless different employee time sheet apps available on the market, making the task of selecting the one best suited for your organization’s needs somewhat daunting.
To give you an overview, we’ve made a list of 6 of the best timesheet apps on the market. We’ve also included relevant customer reviews so you can take user experience into account when making your choice. The order of the list is based on reviews from the most relevant sources (Trustpilot, Capterra, G2), AppStore, and Google Play.
Workfeed has two different pricing plans, a Basic version starting at €1,75 per employee, and a Pro version starting at 2,75 per employee. These prices are for annual billing.
Benefits:
Workfeed is user-friendly and provides a good overview
Automatically calculates total hours, breaks, and salary supplements.
Includes both a GPS-based time clock and a terminal.
Lots of automation and integrations to save time.
Free up to 10 users and cheap compared to other solutions.
Disadvantages:
Can at the moment not be used with all payroll systems.
Doesn’t handle leave management as well as other solutions.
Short describtion:
Workfeed launched in 2020. The company’s timesheet app has received a lot of positive attention since and is known for being intuitive and extremely user-friendly. The timesheet app allows employees to easily keep track of time and attendance. Its features include automatic time tracking and a GPS-based punch clock to register meeting hours effectively.
Workfeed offers a 14-day free trial where you get access to all the features they have to offer. After 14 days it is up to you to decide with which plan you'd like to continue. We recommend using the Pro version as it really highlights why this timesheet app gets so much praise. Their users mention they’re saving up to 95% time, and thousands of dollars with the automated features of the Pro plan.
This is what their users say:
Isaac Visser // Owner @ The Tasting Room “I like to be innovative and to try new things to see if it does make my business more efficient. With Workfeed, this was definitely the case — it makes my job so much easier and I can really recommend it to everyone who manages a business.”
Mikkel Westergaard // CEO @ Hart Bageri “At Hart, we're always looking for ways to improve or automate our processes. With Workfeed, we get exactly that, and I can easily see how everyone on the team saves tons of hours when scheduling runs automatically.”
Toggl Track offers 4 different pricing plans: Free, Starter, Premium, and Enterprise. The Free version is free for up to 5 users and comes with free access to Premium features for 30 days. Starter costs $9 per user per month, and Premium costs $18 per user per month. Enterprise is tailored with custom pricing for unlimited users.
Benefits:
Easy to export employee time sheets.
Provides useful insights and time reports.
Can be used as a desktop app, mobile timesheet app, and Chrome extension.
Disadvantages:
Manual tracking can be time consuming.
Hard to cancel subscriptions.
Short describtion:
Toggl was founded in the early 2000s. The company offers 3 different productivity tools: Toggl Plan, Toggl Hire, and Toggle Track — the latter being their employee time sheet app. The app is flexible, streamlined, easy to use, and fits into any workflow. It syncs tracking in real time across multiple devices and is great for teams of all sizes. The Free version is designed with freelancers in mind.
Though Toggl Track automates many processes, some users find that the actual tracking of time on projects can involve too many steps such as manually entering the start time, the time of day, the project description, and more. Some users have also experienced issues when canceling subscriptions and requesting refunds.
This is what their users say:
Gabriel V // Front End Developer “My favorite feature of Toggl is the multiple combinations of time registry categorization allowed; you can combine a tag along with task name, clients, projects, descriptions. Highly customizable.”
Emily L // Associate UX Designer “The ability to simply start and stop timers is seamless while still offering a high level of customization and potential correction. Even the ability to change the start time of an in-progress timer is intuitive and brilliant as a user.”
Homebase offers 4 different pricing plans: Basic, Essentials, Plus, and All in One. Basic is free for 1 location and unlimited employees. Essential costs $16 per month per location, Plus costs $40 per month per location, and All in One costs $80 per month per location. These prices are for annual billing.
Benefits:
Tracks paid and unpaid breaks.
Tracks missed shifts, missed clock-outs, and missed breaks.
Automatically calculates total hours, overtime, and breaks.
Disadvantages:
Doesn’t notify employees of shift cancellations.
Logging aspects and notification settings can be time consuming.
Short describtion:
Homebase launched in 2015 and offers free timesheets, employee scheduling, and team communication. The app is cloud-based, allowing employees to track time from anywhere. Homebase’s employee time sheets can be exported to popular payroll providers, helping you save time on preparing payroll.
Overall, Homebase is quick and easy to use. However, some users find it takes some time to determine what notification settings to choose to ensure that all employees receive the right notifications. Users also report that certain information — such as username — must be manually filled out when logging hours, which can slow down the logging process.
This is what their users say:
Angie C // Clinical Specialist “I think the best part about Homebase is how easy it is to request time off, check schedules, and contact team members. Everything is simplified and quick.”
Melody F // General Manager/Owner “Homebase is easy to use and manages all aspects of my teams’ scheduling, time tracking, and PTO. It automatically notifies my team members of scheduled shifts, and texts reminders for shift start times.”
Clockify offers 5 different pricing plans: Free, Basic, Standard, Pro, and Enterprise. The app allows you to get started for free and upgrade for more features. Basic costs $3.99, Standard costs $5.49, Pro costs $7.99, and Enterprise costs $11.99. These prices are for annual billing.
Benefits:
Free version available.
Good for monthly and hourly employees.
Can be used for calculating payroll and billable hours.
Disadvantages:
Cannot be used with all payroll systems.
No way to host the solution over your own servers.
Short describtion:
Clockify was officially launched in 2017 and is a free app that allows employees to fill out timesheets online. The application helps streamline timesheet collection and has the functionalities for calculating billable hours and payrolls. The app is user-friendly, and paid versions allow you to upgrade for more features.
Clockify comes with certain limitations. For example, the app cannot be used with all payroll systems — you should therefore make sure to confirm that it works with your company’s payroll system before implementing this solution. Further, Clockify is cloud based, which means it isn’t possible to gain quicker access by hosting this application over your own servers.
This is what their users say:
David B // Executive Director of Strategic Accounts “Clockify is a cloud-based application, making it accessible to both desktop app, mobile app, and website applications. It is easy to set up and user-friendly for time tracking. As a small business, you can choose from a free version with limited functionality or a cost-effective paid version with more functionality.”
Church T // Operations Coordinator “Clockify is extremely quick and easy to set up. For what our organization needed it for, it was free of charge. We got all of our employees set up tracking their productivity in Clockify in under an hour.”
Monday.com offers 4 different pricing plans: Basic, Standard, Pro, and Enterprise. Basic costs $8 per user per month, Standard costs $10 per user per month, and Pro costs $16 per user per month. For Enterprise, contact Monday.com for a quote. These prices are for annual billing.
Benefits:
Mobile timesheet app for on-the-go time tracking.
A wide range of features and integrations.
Supports manual as well as automatic time tracking.
Disadvantages:
Frequent bugs.
Their support is hard to reach.
Short describtion:
Monday.com was founded in 2012 and has become a well established name in the field of employee time sheet apps. Among other features, Monday.com comes with collaboration features, calendar views, timeline views, time tracking features, and numerous integrations. It also offers an autopilot function that automatically notifies team members when a task is completed.
Monday.com is a well known and popular employee time sheet app. However, this comes with certain downsides. A number of reviews state that their support team can be very hard to reach, which makes it difficult to resolve any issues arising while using the app. This can be particularly inconvenient because, according to some users, the platform is prone to bugs and technical difficulties.
This is what their users say:
Marilyn S // Project Engineer “The UI/UX is simple and easy to use, making it easy to see where projects are and where they are headed. I particularly like how we can post summaries and project ideas in clearly accessible locations. Everything we do is documented, which is useful for both internal and external purposes.”
Keller C // Product Manager “I really enjoy the customizing features that Monday.com provides; we have a number of clients that want a tailored experience to make things simpler for both us and them. Monday.com has so many excellent features, but if I had to select one, it would be the organization.”
ClickTime offers 4 different pricing plans, all of which include a 14-day free trial: Starter, Team, Premier, and Enterprise. Starter costs $10 per user per month, Team costs $13 per user per month, and Premier costs $24 per user per month. For Enterprise, contact ClickTime for a quote.
Benefits:
Numerous timesheet integrations.
Desktop and mobile time tracking and mobile stopwatch.
Reliable software.
Disadvantages:
Cost is somewhat high.
User interface is less intuitive than other solutions.
Short describtion:
ClickTime was founded in 1999 and is the timesheet of choice for thousands of professional service organizations and nonprofits. Among ClickTime’s features are tracking of expenses, capturing time for clients, projects, and tasks, and mobile view and editing of timesheets.
Overall, ClickTime is rated highly by its users. The software is reliable, and most issues with the timesheet app are resolved relatively quickly. The disadvantages remaining are the somewhat steep price per user per month, as well as a user interface which some users find less intuitive than other solutions on the market.
This is what their users say:
Eric G // Director of Finance & Operations “The workflow efficiency is probably the best feature. Couldn't be easier to request time off, or approve/reject timesheets, and these can be done anywhere you have internet access. Correcting errors is a breeze. No papers floating around the office that need to be signed.”
Stephanie T // Office Manager “The staff have been super responsive and supportive in helping us get set up and ensuring that all of my questions have been asked and that it's set to exactly how would work best for our team.”
The overall best employee time sheet app:
Of the 6 timesheet apps for employees listed above, there are 2 favorites for us depending on the size of your organization.
The employee time sheet app that comes out as the best value for money is Workfeed. Their users seem extremely satisfied with the solution and rate them very highly. As mentioned above, Workfeed is best suited for small and medium-sized businesses.
If your organization counts 500+ employees, a good alternative is Homebase: this employee time sheet app is better equipped to handle bigger companies, and the pay per location plan is an excellent option for workplaces with hundreds of employees.
Workfeed puts all your shift scheduling and timesheets into one tidy little app that help you engage staff, automate admin and take control of your time.
