Scheduling for Restaurants

5 Tips to make it easier and why Employee Scheduling Software is beneficial

As a restaurant owner or manager, employee scheduling is one of the many important - and especially challenging - tasks you face. And the fact that it's a task that recurs frequently can be stressful.

That's why we've put together these 5 tips for you to make creating work schedules easier. We'll discuss what to consider when creating work schedules, how restaurant scheduling software can make the process easier for you, and provide you with a free restaurant scheduling template. Let's dive in!
2. November 2022  • 4 minute read

5 ways to simplify scheduling for restaurants

1. Consider the preferences of your staff

It is important to prioritise your employees' preferences when scheduling for restaurants. Not only does this reduce the need for changes and the number of no-shows, but it also ensures the satisfaction of your staff. Especially the next generation of the workforce values the degree of flexibility highly. If you don't respect this, they will easily find a new workplace that does.

 Therefore, be flexible and offer your staff a voice in the work schedule. Equally important is to take their input seriously and to act on it when needed.

2. Schedule ahead

Scheduling ahead allows your staff to be informed of their workdays in a timely manner, but also provides you with peace of mind because you don't have to create the schedule last minute. An added benefit is that your staff can adjust their plans to fit their work schedule and seek replacements in a timely manner in case of conflicts with their private life.

3. Make the work schedule accessible

To avoid confusion for yourself and your staff, it's a good idea to make it easy to access the most recent version of the work schedule. To make this as easy as possible, you can use restaurant scheduling software (more on this below) or an online spreadsheet.

4. Determine staffing based on data

By looking at factors such as reservations, the weather, vacation periods, and historical revenue data, you can make a good indication of the number of staff members you need on a given day. This way you can avoid both over and understaffing while you can be reassured that the staffing matches the number of guests.

However, it is important to regularly check whether your estimates match reality. By instinctively looking at the productivity and stress levels of your staff as well as the extent to which your guests are properly served, you can make adjustments where necessary.

5. Implement employee scheduling software

There are helpful restaurant scheduling apps that can make scheduling both easier and more efficient. Restaurant scheduling software can simplify scheduling, automate time tracking, and provide a better overview for the entire team. This in turn can save you a lot of time, money, and staff issues in both the short and long term.

It is however good to consider whether it can meet your needs. Some interesting features to look for include:

- Automated scheduling: this allows you to create work schedules automatically based on your needs and your staff's availability.

- The ability for staff members to request shifts and receive notifications when their requests are either approved or denied.

- Shift swapping: this allows your staff to hand over or swap shifts among each other.

- A chat function: allowing you and your staff to communicate about work from an app built for it.

Workfeed - Restaurant Scheduling Software

Built for the hospitality industry - by former frontline workers

By putting user-friendliness first at all times, it is easy to become familiar with the platform. With the ability to automatically create rosters and automate time tracking, workforce management becomes a breeze. This can save you up to 95% time that you can spend on what you desire.

Best of all, it's not just built for employers, but your staff also benefits a great deal! Not only does your staff enjoy more flexibility, but they also gain more overview in their working hours whilst being able to maintain a healthy work-life balance.

Gedulgt saves 50% time on scheduling with Workfeed


The process of creating and maintaining the work schedule for your restaurant can be quite a task. However, there are ways to simplify the process that allow you to spend less time and effort on it. By applying the 5 tips in this article, you can make work life a little easier for yourself and your team - starting today.

In case you want to read more about restaurant management, this might be an interesting article. And if you are curious if employee scheduling software is something for you you can try Workfeed for free for 14 days.
Berry van Waarden
Berry van Waarden
Head of Marketing

You may also like…

Save time on staff scheduling

Get the scheduling app you deserve.

Workfeed puts all your shift scheduling and timesheets into one tidy little app that help you engage staff, automate admin and take control of your time.
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram